Whistleblower Protection Policy
Remember Nhu requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of Remember Nhu, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
This Whistleblower Protection Policy is intended to encourage and enable employees and others to raise serious concerns internally so that Remember Nhu can address and correct inappropriate conduct and actions. It is the responsibility of all board members, officers, employees and volunteers to report concerns about violations of Remember Nhu’s code of ethics or suspected violations of law or regulations that govern Remember Nhu’s operations.
It is contrary to the values of Remember Nhu for anyone to retaliate against any board member, officer, employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of Remember Nhu. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
Remember Nhu has an open door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Director of Staff & Pastoral Care. Supervisors and managers are required to report complaints or concerns about suspected ethical and legal violations in writing to Remember Nhu’s Director of Staff & Pastoral Care, who has the responsibility to investigate all reported complaints. Employees with concerns or complaints may also submit their concerns in writing directly to their supervisor, or the President, or the organization’s Director of Staff & Pastoral Care.
Director of Staff & Pastoral Care shall serve as Compliance Officer
Remember Nhu’s Director of Staff & Pastoral Care is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The Director of Staff & Pastoral Care will advise the President and/or Board of Directors of all complaints and their resolution and will report at least annually to the Treasurer on compliance activity relating to accounting or alleged financial improprieties.
Accounting and Auditing Matters
Remember Nhu’s Director of Staff & Pastoral Care shall immediately notify the Finance Team of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the finance team until the matter is resolved.
Acting in Good Faith
Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
Remember Nhu’s Director of Staff & Pastoral Care will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Remember Nhu’s Compliance Officer:
Director of Staff & Pastoral Care
Policy approved by the Board of Directors on 5-1-18
(This policy was adapted with permission from the National Council of Nonprofits)